If you’re new to the Microsoft Team, stay tuned for the best hidden features that will upgrade your productivity level.
In this article, we’re going to reveal top Microsoft team features that you can find on Microsoft Teams and Outlook. These features are great if you wish to stay organized and focused on the task at hand. Microsoft Outlook, as you know, has a number of features that improve the email workflow and make the office experience more efficient and secure.
In November, Microsoft Teams announced that it reached a 115 million daily activity – the number skyrocketed due to the lockdown and work from home protocols. Of course, the pandemic resulted in engagement that went straight off the roof.
But wait for it – Microsoft 365 also announced that it generates 30 billion collaboration minutes in a day. Now that’s something!
It wouldn’t be wrong to claim that Teams has completely sidelined Skype in terms of business and academic handlings. Employees prefer to use this platform for one-on-one conversations, video meetings, and even audio calls.
Like our page on Facebook for more information on the impact of Microsoft Teams during lockdown.
Anyway, let’s get on with this article and uncover the top 8 hidden features of the two productivity platforms!
You can’t deny that the best apps on Teams are the ones that are already built-in. There’s a feature on Microsoft Teams titled ‘Tabs’, which allows businesses to showcase interactive content to their respective teams. You may find two different types of tabs on Teams: Static and Configurable tabs.
Static tab provides support to individual users. For example, employees or students can optimize that tab by creating personal notes every day.
Configurable tab is included as the channel of Teams. You can gain information and guidance regarding Teams from this tab.
Now this option is often overlooked, but if it’s used correctly, it can improve your experience significantly. However, this option is only accessible to the users who are signed up as educational institutions.
The role of immersive read is simple – it speaks the text that is printed on the channel loudly in a coherent speech. This is incredible for those with ADHD or reading difficulties, as it increases the focus on the text and helps the user grasp as much information as possible.
You basically have to click the 3 dots that are present on all the messages that appear and select the reader that will present itself in the form of a drop-down menu.
If you prefer highlighting important content, you can use this option! Microsoft Teams has this brilliant feature that allows you to bookmark specific chunks of information – it can be messages or an attachment. Next, you have the option to classify it as significant; this saves time, as you don’t have to search for the key information for several minutes only to get distracted again.
Speed is essential – it makes or breaks your chances of attaining top grades. Hence, if you wish to complete your work fast, make sure you know how to navigate this app effectively. You know what you need? You need slash command to use Teams in a fresh and efficient manner. Like, you can utilize slash commands to show whether you’re away or online.
/Files can help you reach the most recent files in seconds,/GoTo can take you straight to a channel and,If you select /H, you can immediately avail help from the Teams Bot.
Do you know why employees have assigned specific apps to get their work done?
Basically, there are certain applications that are designed to increase productivity. And if you search for productivity tools on the internet, Microsoft Teams will definitely come out on top! And this app grants you a familiar experience. Like, you can access the “Personal App Space” to view items like the tasks assigned to you from different apps. You can personalize the view and make it like a planner.
The most challenging thing to accomplish is to finish work on time without having an organized section to to-do-lists. It’s difficult to manage tasks that are unstructured, as all the mess is visible and distracting.
Microsoft Teams ensures that you tackle this problem efficiently. It has features that were previously known as ‘Favorite’ and ‘Remove from Favorites’;their names are now upgraded to ‘Show’ and ‘Hide’. What they do is help you see the required information while hiding the unnecessary stuff that might distract or overwhelm you.
With the help of this feature, you can decide which channels are important and which ones are unnecessary. If you get mentioned by someone from the hidden channel, you will get a notification, and that’s more appropriate.
If you’re in an online meeting, what is that one feature that you wish you had? Like, normally, in meetings we have presentations, speakers, data and backup files, stationary, notebooks, and a whiteboard in case anyone has to draw or write something.
In online meetings, initially when the pandemic began, this was a problem. Microsoft Teams didn’t have a whiteboard that participants could use to scribble or doodle on.
Of course, the app took notice of this, and introduced this feature recently. Now, participants have access to this tool which they can use to improve meetings and collaborate visually.
Enough with the Microsoft Team, we’re going to talk about one last hidden feature from Outlook.
If you have multiple email accounts on Outlook for some reason, you can now keep them organized and separate. You have the option of choosing which email addresses inbox you’d like to see as the default.
All you have to do is go to the File, click on Options, and choose Advanced (that is present at the left pane on the Outlook dialog box).
Next, in the start and exit section, you’ll find an option named “Browse”; now simply find the email account you want and choose its Inbox as default.
However, we’ve been informed that this technique doesn’t always stick. So do let us know if it worked for you!
Also, which ones of the top 8 features of Microsoft Teams did you already know about? Furthermore, were you able to elevate your productivity by utilizing the best out of Microsoft Teams?